Business Development and Change Management

  Go to the Business Development and Change Management Assessment

You have a process to manage projects
 
Project management skills are key requirements for ensuring projects are successful and delivered on time, within budget. All businesses must embrace change to remain competitive. The role of project management is to ensure these changes provide maximum benefits for the level of risk that the management is prepared to take.  Projects must be classified based on the level of investment, risk and returns
Key Issues
·         The most significant projects must be included in the business plan for board level approval to ensure funds and resources will be available when required
·         Projects must be categorised based on the importance and impact they will have on the business. Large, important projects will justify a full time project manager while routine ones can be managed by appropriate team members
·         The person taking ownership for the project takes responsibility for achieving the deliverables within the agreed time scales and costs
·         Projects must be rigorously defined, this definition should include:
o      A unique title, project number and issue date
o      If needed, a revision number and re-issue date
o      A defined customer or other justification for funding for the project
o      An assigned project manager, project owner, and appropriate classification
o      Project objectives and quantified deliverables
o      A project summary, start date, completion date, resources (man months), project costs, capital expenditure and payback (months)
·         Projects must be financially justified and approved by management. Actions include:
o      Preparation of a financial plan, including project costs capital expenditure, customer contributions / grants, savings and ongoing recurring costs
o      An assessment of impact on product costs, sales, profits and cash flow
o      Approvals, depending on category of project, from the Managing Director, Senior management team member and project manager
·         Projects must be planned in considerable detail to establish:
o      A timing chart with defined key project milestones
o      A breakdown of the work packages and duration of tasks
o      A resource matrix allocating people to tasks to determine workloads
o      An equipment matrix indentifying loadings and availability
·         Projects must have a time phased expenditure plans that include:
o      Labour costs, material charges, cost of facilities, contingencies for unplanned events, travel and subsistence, consultancy/licence fees
·         The project should be subject to an overall risk assessment to identify possible causes of failure and identify ways to mitigate potential problems
Factors for Success      
Factors to  Avoid
1.     Projects need an owner, project manager, a budget and resources
2.     Deliverables and completion dates must be agreed and be achievable
1.     Starting too many projects that cannot be resourced and/or funded
2.     Using the same management process for all categories / magnitudes of projects
Who does this apply to?
Senior management teams and project managers
Realisable Benefits
Sustainable business that understands how to improve and satisfy its customer

Guides:

Business planningBusiness planning

Business planning

The business planThe business plan

The business plan

Selecting future marketsSelecting future markets

Selecting future markets

Drivers for changeDrivers for change

Drivers for change

Collecting informationCollecting information

Collecting information

Sales processSales process

Sales process

Selecting change projectsSelecting change projects

Selecting change projects

Managing projectsManaging projects

Managing projects

Controlling and reviewing projectsControlling and reviewing projects

Controlling and reviewing projects